Codevertics web development

Maintain Pad

Gone are the days of sniking time into paper-based rotas. Our simple staff management system instantly provides you with the full picture.

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A complete Property Management Software

MaintainPad is a complete Maintenance Management System (CMMS) for Lettings & Property Managers. Start with MaintainPad for hassle-free maintenance of rental properties, student housing or any HMO.

  • Tenants reporting repairs 24/7
  • Informing and gaining repair approvals from Landlords
  • Finding the contractor’s cost and availability
  • Keeping tenants informed on contractors arrival
  • Collecting tenants’ feedback and seeing the work’s evidence.
  • Asset Management and Keys Tracking.

Easy Repair Management saving everyone time, effort and money

  • Tenants report repairs anytime; adding photos or videos of the issue.
  • Property Managers don’t chase Landlords or Contractors – the app does. Repairs can be tendered out to contractors via the App.
  • Landlords approve them by just clicking a button.
  • Everyone receives an update with photo evidence when the issue is resolved.
Codevertics web development
Codevertics web development

Digital inspection reports

When you go in for a house inspection, use the in-app checklists to ensure you assess everything and attach evidence such as photos or videos. Digitise the inspections and generate PDF reports. Email anyone with a click of a button.

Notify tenants when to be in for repairs

Let your customers be notified via SMS text message of contractors’ ETA and track engineers in real-time to know when to be in. The App can help you allocate Work Orders and find out the best routes.

Codevertics web development
Codevertics web development

Collect feedback about your contractors

With our BeHeard App integrated into MaintainPad, You can find out which contractors are improving better and which ones need improvement.

Asset management for Properties and Buildings

By tagging and scanning QR codes or RFID tags on your fixed and rotational assets, with our Asset Management App built into MaintainPad:

  • You and your staff or tenants can report faults.
  • Engineers can check the asset’s repair history to analyse trends and keep stock.
  • You can tag your rotational assets too to check what is due to be returned.
  • YouReceive and send reminders when loaned equipment is not returned or to perform regular checks on vehicles, ladders, etc.
Codevertics web development
Codevertics web development

Or use RFID technology for surveys and inspections

RFID tags linked to assets do not need to be scanned but are detected when walking within their operating range. The perfect solution for assets surveying or property inventory checks as original and current inventory lists can be quickly and easily compared by the click of a button. Digital reports can also be generated automatically.

Print your own QR codes

Unlike other key management solutions, where you have to pay for the tags, with Maintainpad you will be provided with your own portable battery powered Bluetooth QR code printer.

Labels are heat, scratch and water resistant and can be printed (and re-printed) in different sizes and colours to help you label your keys and assets. Why pay to buying tags when you can make your own?

Codevertics web development
Codevertics web development

Keys management for Properties

  • Manage your keys effectively and track them with QR code, GPS, Bluetooth or NFC tags.
  • Stop losing keys or rescheduling appointments and contractors’ jobs with the help of text reminders when keys are not returned on time.
  • Keep your properties safe with GDPR compliant key tags showing no personal information to unregistered users.

Switch to eTenancies

Create your own eTenancies, application or referencing forms, landlord contracts and enquiries forms to link to your website, all tailored to your needs. Use technology to ensure social distancing: customers will no longer need to come to see you in your office to sign papers! Digital Documents are created and signed remotely by all tenants in their own time. Copies and reminders are sent automatically.

Codevertics web development
Codevertics web development

Flexibility and Accessibility

Once registered on a computer, MaintainPad can be used on any phone or tablet and can be easily and quickly accessed from anywhere.

Monitor requests sent to colleagues

With our You Do app:

  • Streamline communication when working in a team.
  • Send requests to your colleagues.
  • Track status of what’s being done and by whom.
  • Meeting notes.
  • Landlord and tenant requirements.
  • Sales leads and follow-ups all taken care of.
Codevertics web development
Codevertics web development

Data safety and security

Choose MaintainPad and store your data, save and send documents safely securely in the Cloud:

  • Your data is encrypted between your devices and our servers.
  • All of our servers are ISO certified and GDPR compliant.
  • All your data is backed up on a regular basis.
  • Disaster recovery and business continuity to ensure your data’s safety.